Top Backup Solutions for Microsoft Office 365 Emails

What is email backup?

A backup is a copy of the data that can be recovered if the original elements are destroyed or deleted. Backups are often confused with archiving. The main point of archiving email (and other mailbox items) is to discard the mailboxes without actually deleting the data and saving those mailbox items elsewhere for future use. Archive data is usually not accessed regularly.

Backup, on the other hand, is a means of data protection. Backup solutions provide data by copying to a storage location. Whenever items are changed, deleted, or corrupted, having their copies allows you to recover lost data. Or restore previous versions of documents.

The main point of a backup is to prevent data loss. Email copies can also be extremely useful in the event of a lawsuit. A handy mailbox backup tool should allow you to search for backup items and restore them. This way, you can handle the most common data protection scenarios.

When it comes to backups of Office 365 and Exchange mailboxes, you should keep in mind that Exchange Online mailboxes are not just emails. It is also other items such as meetings, contacts, or tasks. What’s more, Office 365 introduces teams, groups, and SharePoint Online that are tightly linked to mailboxes.

There are many online tools that can help you backup your Office 365 email, and that’s why I am presenting the top 3 Microsoft Office 365 emails backup solutions on the market.

Solution number 1: CodeTwo

A backup tool like CodeTwo Backup for Office 365 lets you protect your mailboxes and SharePoint Online, OneDrive for Business, and public data folders. CodeTwo is the software provider best known for email signature management software.

The backup version of CodeTwo is designed to help you create local copies of your Office 365 and Exchange mailboxes on your computer so that you can easily restore them in the event of an unfortunate event. With its help, you can be sure that your messages are safe at all times and read previously received emails in offline mode.

Backup of Office 365 and Exchange mailboxes

It features a modern look and a clean interface that allows you to view warnings of failed or successful operations and track your backup items’ status from the dashboard. Relying on the built-in wizard, CodeTwo Backup can guide you through all the necessary steps to help you get started and understand its capabilities.

They also provide mailbox backup tools for Office 365 and the Exchange Server. Their tools check every function of the list and add even more:

• No impact on users — mailbox backup tasks can be scheduled to run every minute. The process will be invisible to users — there is no delay or any other kind of impact on the mailbox’s operation.
• Easy to use — thanks to the simple yet powerful user interface.
• Search, preview, and restore — thanks to the advanced indexing option, searching through the database is a trifle. All found items can be easily returned to the selected location.
• Focused on security — CodeTwo backup solutions go another mile when it comes to the security of repositories and personal information stored in them.

Solution number 3: Altaro

With Altaro Office 365 Backup, you can back up and restore all Office 365 mailboxes in your organization with an annual or multi-year subscription. And you can centrally manage and track your backups through the Altaro cloud-based management console.

The Altaro Office 365 backup automatically backs up your Office 365 mailboxes several times a day and saves them to a secure cloud backup location on the Microsoft Azure Altaro infrastructure.

Pros of having Altaro as your email backup provider:

• No hassle — Take advantage of the ease and convenience of backing up your Office 365 email, attachments, contacts, and calendars to Altaro’s Microsoft Azure infrastructure.
• Quick and Easy Mailbox Addition — Once you have registered your Office 365 organization, you can select all of the individual mailboxes you want to back up. It’s that simple.
• Easily restore mail items that have been misplaced, deleted, damaged, or destroyed — Access various recovery options for both full mailboxes and roughly returned selected mail.
• Search Mailbox Backups — Browse and browse mailbox backups through various filters and avoid individual, time-consuming searches.
• Robust and secure storage — The Altaro Office 365 backup automatically saves your backups to a safe Altaro backup location on Microsoft Azure.
• Inappropriate Logs — Another benefit of Altaro hosting Office 365 backups is that the systems are revised, and the logs are inadequate.
• Centralized management — Manage and track your organization’s Office 365 mailbox backups through a single online console.
• Guaranteed response to lightning response, 24/7 — average 22-second support call support Live chat. Talk directly to an expert — no level 1 agents or porters.

There are other Office 365 backup solutions, but Altaro’s solution is very simple. Some organizations may prefer to back up their on-premises data, but I think this is a remnant of “I want to hug my server.” Aside from the high output costs, you may be incurred; this is the wrong way to approach backup in the modern era.

Solution number 3: Veeam

Veeam Backup for Microsoft Office 365 eliminates the risk of losing access to and control over your Office 365 data, including Exchange Online, SharePoint Online, OneDrive Business, and Microsoft teams. So your data is always protected and accessible.

With Office 365, it’s your data Microsoft Office 365 lets your company run anywhere, anytime, without the need to host your own email, file, and content management infrastructure. While Microsoft hosts the infrastructure, this does not replace your backup responsibility from your business-critical Office 365 data.

With Office 365, this is your data, you control it, and it is your responsibility to protect it.

With Veeam Backup for Microsoft Office 365, you can:

• Protect Office 365 data from accidental deletion, security threats, and retention policy gaps
• Quickly restore individual Office 365 items and files with leading recovery flexibility
• Meet legal requirements and compliance requirements for effective eDiscovery of Office 365 backup items

You should securely back up your Office 365 email data to another diverse location for reasons, including the ability to facilitate e-discovery and to comply with internal policies and compliance requirements. The most important reason is to mitigate the risk and keep in mind that you will restore your users’ data when needed!

With Veeam Backup for Microsoft Office 365, you can restore Office 365 Exchange Mailbox items over the Internet (email, calendar, and contacts) from a cloud-based example Office 365 and uniquely back up your mailbox data in the same format as your Microsoft Exchange uses naturally.