Best Software to Pair With Microsoft Office 365

Novica Gijevski
5 min readNov 10, 2020

We are all somehow related to Microsoft that develops, manufactures, licenses, supports, and sells computer software, consumer electronics, and personal computers and services. Its most popular software products are the Microsoft Windows operating system, the Microsoft Office Suite, and the Internet Explorer web browser.

Its flagship hardware products are the Xbox game consoles and the Microsoft Surface tablet lining. It is the largest software maker in the world measured by revenue. It is also one of the most valuable companies in the world.

But, when it comes to Office 365 and the crucial files in it, you need to consider additional software to do the backup for you. Despite Microsoft’s advanced security features, data loss occurs.

There are many reasons behind data loss: external threats, accidental data deletion, and more. The cost of data loss can reach millions of dollars. Your company needs to keep its vital data safe to avoid financial and reputational risks. Office 365 does not make a full backup of your data to protect it. The main thing to understand about the Office 365 service level agreement is that it refers to the availability, not the backup of your data. However, you should protect your belongings: mailboxes, contacts, etc.

They have often left out of the reach of home Office 365 recovery tools. In fact, Office 365 has security vulnerabilities associated with backup and recovery.

Therefore, many companies use additional backup solutions for Office 365 to make their Office 365 environments more secure. Here are the 11 crucial reasons why you need Office 365 backup:

  1. Microsoft is not responsible for your data — Microsoft offers several tools to help you provide O365 protection and retention services, but the responsibility for protecting your data rests with you.
  2. No Point-in-Time Recovery for Exchange Online Preventing Easy Ransomware Recovery — It became a big challenge for all companies across the globe. While Office 365 allows the recovery of individual messages that have been deleted from the mailbox for a long time or the return of an accidentally deleted mailbox during deletion, it is not possible to offer a backup recovery at a given time.
  3. Manage O365 Backups for Multiple organizations from a Single Tool — Many Office 365 customers need to manage staff under various Office 365 organizations. In the past, administrators had to log in to each organization separately to configure any type of retention service.
  4. Built-In Data Governance Tools Are Only Available in Certain Versions of O365 — All the best tools are only available in the Enterprise E3 + versions of the O365, and even then, certain tools may only be present at certain levels.
  5. Point-in-Time Recovery for OneDrive for Business and SharePoint Online is Limited to 30 Days — Although it was not so problematic for administrators as there was no timely recovery for Exchange Online, many organizations can still be a problem. Many organizations store critical data within OneDrive and SharePoint. Limiting time to just 30 days is often a breakable deal.
  6. You Want to Retain Access to Office 365 Data During an Outage — It’s no secret that there have been outages in Office 365 in the past. The O365 delivers an impressive amount of uptime and a great SLA along with it, but almost any cloud service will face downtime. These interruptions can last from seconds to several days.
  7. More Recovery Options to Minimize Downtime — Most data protection features in Office 365 do not provide the ability to recover that data outside of its original location. If that account no longer exists or wants to send that data to another mailbox, you are out of luck. Since backups are automatically taken more than once a day and retained indefinitely through your subscription, there will be many different recovery points to choose from. The best solution in backing up Office 365 data is Altaro and it is the best software to pair with. It is recommended among notable people, and it keeps your data safe.
  8. Eliminate Unexpected O365 Retention Policy Charges — Imagine worse than worst! Well, there is nothing worse than getting your monthly O365 bill to find out you are paying for unexpected storage costs. This can happen when too much data is retained with the Office 365 retention policy.
  9. Don’t Pay for Extra O365 User Licenses Just to Retain Data — Imagine if an employee leaves your organization, you have to keep paying for their O365 subscription to retain access to that data. The issue here might be that the built-in Office 365 data retention features will only support active users.
  10. 3rd Party Backup Protects Your Business from a Catastrophic Failure of O365 Infrastructure — If you are a regular Office 365 user, you have embraced the tech world in the first cloud. Although we have not seen any major data loss event from any of the major cloud providers, the reality is that it can happen. When this finally happens, you want to make sure you can return mailboxes and documents. Using a third-party backup provider for your O365 data, your data will be kept in an isolated cloud storage account, so it will likely not be affected by other cloud defects.
  11. You Need a Simple O365 Backup Application — A third party is also recommended here, as the backup and recovery features in O365 are scattered across many different tools and services. Retention policies are used to control how long data is stored after deletion. There are different levels of hidden trash cans that you can recover from, and you may be charged if the user exceeds their quota (which may include their deleted items). You should even use PowerShell if you need to restore your entire mailbox from deletion. Finally, recovery features and functions may vary according to the O365 plan.


We all know that the Office 365 suite makes it quicker and easier to perform essential tasks such as finding information, sharing knowledge, communicating with colleagues, processing data and planning and organizing, reducing time spent on administrative tasks and leaving businesses more time for creating, innovating, and triggering your business to move forward. So, keep in mind that you have to back up all of your critical data.



Novica Gijevski

Novica Gijevski delivers unmatched reliability and is a well-experienced professional for business with an indicated performance record.